5 Tips for a Successful Commercial Move
It’s amazing how different commercial moving is from residential moving. From scheduling to priorities and everything in between, your focus should be completely different when looking for an office moving company.
The most vital aspect of any office moving process is to ensure that your business is able to run smoothly before, during, and after the move. The last thing you want to do is waste precious office hours because the commercial moving company you hired isn’t able to work around your schedule.
But when you select the best movers for the job and get yourself prepared for the move, you’ll hardly notice the transition as they get you set up in your new place.
Here’s an office moving guide to prepare you for your upcoming office moving experience…
Tip #1 – Take Inventory
As you’re well aware, organization is key when it comes to any type of move. This is never more true than when it comes to commercial moving. In order to seamlessly transition from one office to another, you’ll need to know precisely what you have in order to lay the foundation for the rest of your preparation.
Taking inventory also has the added benefit of giving you peace of mind and keeping you and your staff from becoming overwhelmed when moving day arrives.
This is also a chance to consider if you’d like to change any office furniture. If you’ll be upgrading, you can sell or donate your current furniture so you don’t have to worry about moving it to your new office space. Then simply buy new furniture after you’ve moved in.
Go through your paperwork. Getting rid of paperwork that’s no longer useful or necessary is a great way to lighten your load and optimize the moving process. Make sure you hang on to items like receipts and financial records, but there’s no reason to keep that outdated onboarding strategy memo. And whether or not you’ll be keeping a load of paperwork, investing in a digital scanner can save you all sorts of space when it comes to filing cabinets. Simply scan the document and save a copy to the cloud, making it accessible from just about anywhere.
Tip #2 – Inquire About Building Space & Moving Rules
You and your office moving Boston partners may come up with the perfect moving plan, but it can fall apart if your building doesn’t allow for certain equipment or access during certain hours. Yet checking in with both your current and new buildings will help you make the moving process as efficient as possible.
It’s also incredibly helpful to inspect your new space as closely as possible. Take measurements to give yourself a clear idea of where you want things to go and how you’ll lay out the office in general. This helps your moving team stay organized, get your items where they need to be, and work quickly. And with all of that efficiency, you’ll be able to move seamlessly from office to office without impacting your business.
You may also find that your new office will have less room than your current space. In this case, don’t panic. Determine what is necessary and what you can afford to downsize on, like that paperwork we discussed earlier. As long as you figure this out ahead of time, you’ll be able to make educated decisions and keep the process and your business running smoothly.
Tip #3 – Sort Your Office Items
After you’ve determined office space and considered what you’ll be getting rid of before the move, it’s time to sort your office items. This is one more way to better organize your office and facilitate a smooth, efficient moving process.
Now, every business is different. This means you may want to sort your office items in a completely different way than another business. The key is to find a sorting strategy that makes the most sense for you. Clarity is vital at this stage.
For example, you may want to sort by department. Or perhaps it’s better to sort by individual team members. Or your perfect sorting method could be based on item category, such financial paperwork versus client files.
No matter what you choose, assign a different color of label to each different aspect (i.e. the IT department is assigned green, the marketing department is assigned blue, etc.).
When packing up items, make sure each box gets the appropriately colored label. Then write down a description of what’s in the box. This will allow your movers to get the job done quickly, and will allow your team to get set up in no time.
Tip #4 – Determine the Best Schedule (And Find Movers Who Can Follow It)
Depending on your business, it’s likely that the best time to move will be overnight or over the course of a weekend. So, a vital part of the process will be finding movers who can cater the move around your schedule.
Also consider different aspects of your business when coming up with a schedule. Are you busiest over the summer? It might be a good idea to wait until fall. Is the last week of a month always the slowest? There’s an opportunity.
The best commercial movers in Boston will be able to help you determine the perfect schedule.
Tip #5 – Look Up Reviews
Of all the office moving tips you’re receiving here today, this is the most vital. Carefully inspect the reviews of any office moving company you’re considering. If they don’t have a sterling record of customer satisfaction, move on. The very best moving companies will have a record of successful moves, and that will show in the reviews. Reviews are a sort of report card on a company’s features, benefits, value, and professionalism. So, search the reviews to find commercial moving Boston trusts above all others.